There’s lots to do when you’re hosting a Yankee Swap gift exchange, but one of the first items on your to-do list is sending out party invitations. Because the holidays are a busy time for everyone, you need to send those invites with plenty of time to spare. After all, there are only so many days in December, and people’s schedules fill up fast.
Depending on the type of group you’re hosting and your own preferences, you may want to send out paper invitations, electronic invites, or a simple text email. Whatever the case, here are some guidelines for coming up with the perfect Yankee Swap invitation wording.
The most important job of an invitation – whether it’s for a Yankee Swap or some other event – is to communicate the details people need in order to attend. Here are the major pieces of information to feature prominently on your gift exchange invite:
- Type of Party (Yankee Swap, Christmas Party, etc.)
- Food and Drink Info (including potluck details, if applicable)
- RSVP Info
- Gift Price Guidelines
As you can see, there’s a lot to tell people about! As a result, you probably won’t have enough space to get chatty or cute with your wording. Even if you’re sending a text email, you don’t want the essential details above to get lost in the fluff. So keep it succinct.
Yankee Swap Specifics
Don’t assume that everyone knows what a Yankee Swap is, or how to play. Even if all of your guests have done a gift exchange before, their memories may be fuzzy (you know how it is with these once-a-year things). In a group of just about any size, it’s likely that someone is going to need a refresher on the rules.
Ah, but remember what we said about being succinct. The invitation isn’t necessarily the best place to rehash the Yankee Swap rules in all their particulars. Depending on how much of a refresher you think your guests may need, you may want include a link/URL to the rules in your invitation (feel free to point people to the rules page on this site), or send a followup email listing them in whole.
The essential Yankee Swap information that you must include on the invitations are:
- the fact that guests should bring a wrapped gift
- the price range/limit/target of that gift
- any other critical details, such as theme, unique rules, etc.
The other details can be saved for a separate communication.
Sample Invitation Wording
Tips are nice and all, but if you’re like most people, you want to see some specific wording examples. Here are a few you can adapt for your own use:
Join Us For Food, Drink, & a Christmas Gift Exchange!
Friday, December 18 at 7 PM
The Smith Home
1234 Example Drive
Bring One Wrapped Gift to Swap ($15 Value)
Yankee Swap Rules: https://www.yankeeswapgiftideas.com/rules/
RSVP to John (123-4567 / firstname.lastname@example.org) by Dec. 11
Holiday Potluck & Yankee Swap
Thursday, December 17 at 1 PM
Bring a Dish to Share and One Wrapped Gift (Up to $10)
Join Us For Our Annual Yankee Swap Christmas Party
Where: The Johnson Residence, 1234 Illustration Road
When: Saturday, December 18 at 7 PM
Bring a Wrapped Item You Would Like to RE-GIFT
RSVP to Jen (567-1234 / email@example.com) by Dec. 11